EXPENSE FORM

Click here to download the current expense form:  EXPENSE FORM

(last updated January 2025)

We seek to be good stewards of the Lord’s resources and ask your assistance in helping control our costs. Itemized receipts are required for all reimbursements. Reimbursement requests must be made within 90 days of the meeting.

Transportation
–Please try to keep your total transportation cost to $400. Contact us in advance of booking your travel if you find that limit to be unfeasible.

Air Travel
–Please make your airline reservations well in advance, making every attempt to avoid extra fees. Seat upgrades and baggage fees for your convenience are at your expense. If your flight is over $400, please get prior approval before booking the flight by emailing events@pcanet.org.

Delta Air Lines is pleased to offer special discounts for Presbyterian Church in America

Please click here to book your flights.

You may also call Conferences and Events® at 1.800.328.1111* Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code NY3H2
*Please note there is not a service fee for reservations booked and ticketed via our reservation
800 number.

Airport Transportation
— We have a list of shuttle providers that serve our area: http://www.pcaac.org/airport-shuttles/. The shuttle’s current price is $85 each way.
–Rideshare options like Uber or Lyft may also be cost effective.
–Rental cars from the Atlanta airport may also be cost effective, especially if two or more attendees are sharing the vehicle. Please be sure to include their names with your reimbursement.

Driving
— Renting a car is often less expensive than reimbursing mileage (of more than 70 miles/day of meeting length) when driving from home. Considering higher meeting attendance and the current milage reimbursement rate for personal vehicle use, we seek your cooperation in reducing automotive transportation expenses.

Food and Beverage
— In most cases, the Administrative Committee will make all meeting meal arrangements. When traveling to and from the meeting, we normally apportion $15 for breakfast or lunch and $25 for dinner (inclusive of dessert and drinks). We will not reimburse alcohol. If submitting a meal receipt for more than just yourself, be sure to include each person’s name for accurate reimbursement. It is important to supply the itemized restaurant meal receipt, not just the credit card receipt, to provide adequate detail to substantiate the reimbursement.

Lodging
— Normally we do not cover lodging en route to or following our meetings without prior authorization. All lodging at our meetings is provided by the Administrative Committee.
Thank you for helping the PCA Administrative Committee as we try to steward the resources with which we are entrusted. If you have any questions, please email events@pcanet.org.